You can update the price and/or quantity of specific occurrences using an 'Override'. Overrides can be assigned to as many occurrences as you like, including new occurrences you create and will alter the default price, quantities or statuses that you set on the 'Edit event and tickets' page.
đĄ This article includes instructions about how to edit occurrences for an existing event. If you havenât yet, check out how to create a recurring event.
How to create an override
Head to Events and select the recurring event you'd like to create an override for.
Select Occurrences from the left-hand menu.
Click on Overrides to open the tab where you can configure your ticket override rules.
Click the Add override button.
Choose a name for your override. It is helpful to give a descriptive name, e.g. "Summer half-term pricing".
You should see your existing ticket types, and/or ticket groups.
To change the price of a ticket, type your new price in the box in the Price column.
To change the number of tickets available, type your new desired quantity in the box in the Quantity column per ticket type, or adjust the quantity for the entire group.
For any ticket types and groups you donât want to change, leave the boxes blank.
You can also change the status of a ticket type using the Status dropdown. If you donât want to change the status, select No override (On sale).
When you're done, click Save.
You can edit your override at any time by clicking the three-dot menu next to the override, and clicking Edit.
How to assign your override to your occurrence
Once you have created your Override, or new quantity and pricing rules, you need to choose which occurrences of your event will follow the rules in your override.
From your Occurrences page, click the Occurrences tab, where you can manage your event dates and times.
Overrides can be assigned to multiple occurrences, individual occurrences or new occurrences.
From your Occurrences tab, you can see which occurrences have an override applied, as the name will appear in the âOverridesâ column.
How to assign your override to multiple occurrences
Select the occurrences you want to follow your new pricing rules using the checkboxes.
Select the Actions dropdown and then Set override from the list.
Use the dropdown to select your override, and click Save.
How to assign your override to an individual occurrence
Click the three-dot menu next to the occurrence you want to override, and select Edit.
Using the dropdown, select the name of the override you wish to apply to that occurrence.
Click Save, and your existing occurrence will now follow the pricing and quantity rules set up in your override, and not the price and quantity set up for the event series.
How to assign your override to new occurrences
After you've created an override, you'll be able to create new occurrences and repeat occurrences that use your override.
This is useful when applying overrides to a large number of occurrences e.g. half term dates.
Select the button to Add repeating occurrences or to Add single occurrence. You should see a dropdown at the bottom of the form to apply an override after adding your dates and times.
